A Secretary is a professional who supports the administrative functions of offices and organizations. Their role includes managing communication, scheduling appointments, preparing documents, and maintaining files. Secretaries are essential for the smooth operation of any business, providing crucial support that allows other staff to perform efficiently. They handle confidential information and serve as an intermediary among staff, clients, and other external partners. Secretaries need strong organizational skills, proficiency in office software, and excellent communication abilities to manage daily tasks effectively.
Secretaries often specialize in specific areas such as legal, medical, or executive administrative support, adapting their skills to the needs of the industry or the executives they assist.
Secretary: Main duties
Secretarys in the Administrative field handle essential tasks and contribute significantly to achieving team and organizational goals. Here are some of their primary responsibilities:
- Answer phone calls, take notes/messages, and redirect calls when appropriate.
- Manage daily/weekly/monthly agendas and arrange new meetings and appointments.
- Prepare and disseminate correspondence, memos, and forms.
- File and update contact information of employees, customers, suppliers, and external partners.
- Support and facilitate the completion of regular reports.
- Develop and maintain a filing system.
- Make travel arrangements.
- Document expenses and hand in reports.
Secretary: Key Qualifications
- High school diploma; additional qualifications as an Administrative assistant or Secretary are a plus.
- Proven experience as a secretary or administrative assistant.
- Familiarity with office organization and optimization techniques.
- High degree of multi-tasking and time management capability.
- Excellent written and verbal communication skills.
- Proficiency in MS Office.
Basic Skills and Requirements for Secretarys
- Integrity and professionalism in handling confidential information.
- Strong organizational and planning skills.
- Punctuality and reliability.
- Attention to detail.
- Strong interpersonal skills.
| Job | Branch | Avg. US Salary |
|---|---|---|
| Secretary | Administrative | 37,500 USD |
The average salary for a Secretary in the U.S. is approximately $37,500 per year and can vary from entry-level to senior positions. Secretarys may receive a wide range of benefits.
| Level | Experience | Avg. Salary per Year |
|---|---|---|
| Veteran | 20+ years | $46,875 |
| Senior | 11+ years | $41,250 |
| Experienced | 6-10 years | $37,500 |
| Mid Level | 3-5 years | $33,750 |
| Entry Level | 0-2 years | $28,125 |
To explore more detailed salary information, including specific salary estimates in your country, visit the Secretary Salary Country Overview.
Career Path for Secretarys
Secretaries can advance to higher administrative roles, such as senior Administrative Assistant, Executive Assistant, or Office Manager. With further education and training, they may also specialize in specific fields like legal or medical administrative support, enhancing their prospects and responsibilities.
Secretary: Work Environment
Secretaries typically work in an office environment, often at the front desk or in the main administrative suite. Their work setting can vary widely depending on the type of organization, from corporate offices to schools, hospitals, and government agencies. The role typically involves regular office hours, but some positions may require additional hours depending on the workload and nature of the business.
Cityjobs.info provides not only a detailed Secretary job description but also insights about salary data in different countries worldwide.
Explore more Careers & Salary Insights
Administrative Assistant
Unlock the world of administrative assistance. Explore skills and tasks required for this ...
Job Description Salary InfoCall Center Manager
Step into a role of influence and leadership as a Call Center Manager, where you will driv...
Job Description Salary InfoCall Center Representative
Explore the role of a Call Center Representative, encompassing key responsibilities, requi...
Job Description Salary InfoCredentialing Specialist
Discover how Credentialing Specialists safeguard healthcare standards by managing and veri...
Job Description Salary InfoData Entry Clerk
Explore the role of a Data Entry Clerk, essential for maintaining accurate and organized c...
Job Description Salary Info
